We get it: Determining and maintaining an accurate linen par stock calculation sounds time-consuming and, frankly, not all that much fun. But it could be the one thing that saves the day during an emergency or unexpected influx of guests.
For both OPL hotels and properties that outsource their laundry, knowing how much luxury hotel bedding, towels and other linens you have at all times is the best way to keep operations running smoothly, no matter what.
Here’s a quick look at how to save the day with accurate linen par stock calculation.
While determining your linen par stock calculation will take time and resources, remind your staff – and yourself – of the benefits, including fewer frustrating shortages, the ability to track losses and longer linen lifecycles.
You’ll want to be well prepared before jumping in, and preparatory steps include:
- Knowing all of the places where your linens could be, including guest rooms, storage, your OPL or with your laundry provider
- Choosing a day when occupancy is low
- Picking the time of day that’s the most quiet at your property
- Having an easy-to-use inventory template or software program
Staff who are helping with the inventory should be familiar with your laundry for hotels processes and be able to quickly identify specific kinds of linens. Assign staff to specific areas based on their daily routines.
Ideally, you’ll be able to shut down all laundry operations during your inventory, closing chutes and isolating linens where you can count them.
Let the counting begin! Staffers assigned to different areas should have specific instructions, i.e.: Identify, count and record all of the linens in storage.
Make the linen par stock calculation process as condensed as possible, keeping in mind that the longer it takes, the more chances there are for mistakes.
Rinse and Repeat
Now that you know how many pars you actually have, you can adjust, if necessary, to make sure you have the recommended count of four.
And you have a good baseline for when you do your inventory again – yes, again – next quarter.
Taking the inventory, much like having a hotel laundry equipment list or determining how much commercial laundry detergent you’re using, can help with forecasting orders and managing your valuable assets.